Privacy Policy

Luxury Travel with Nicole, LLC
Last Updated: November 11, 2026

Luxury Travel with Nicole, LLC (“Luxury Travel with Nicole,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, store, and share personal information when you visit www.luxurytravelwithnicole.com, contact us, subscribe to our communications, or use our travel-planning services.

By using our website or services, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We collect information you voluntarily provide when you submit an inquiry, request travel-planning services, subscribe to our newsletter, communicate with us, or make arrangements through us.

Depending on the services you request, this information may include:

Contact information

  • Name

  • Email address

  • Telephone number

  • Mailing address

Travel and booking information

  • Traveler names and dates of birth

  • Passport or other identification details when required for travel arrangements

  • Travel dates and destinations

  • Flight, accommodation, cruise, and transportation preferences

  • Excursion and activity preferences

  • Emergency contact information

  • Special requests or other information relevant to your trip

Payment and transaction information

If you purchase travel services or make payments through arrangements we coordinate, payment information may be processed by the applicable travel supplier or third-party payment processor. We do not ask you to submit full payment card details through our general website inquiry form.

Communications and preferences

We may retain information you provide through emails, website forms, phone conversations, social media, client questionnaires, and other communications, including your travel interests and marketing preferences.

You should only provide personal information about another traveler when you are authorized to do so.

2. Information Collected Automatically

When you visit our website, certain information may be collected automatically by our website platform and related technologies.

This may include:

  • IP address

  • Browser and device information

  • Operating system

  • Pages visited and time spent on the website

  • Referring websites

  • General website usage and interaction information

This information may be collected through cookies and similar technologies used for website functionality, security, analytics, and performance.

3. How We Use Your Information

We use personal information for legitimate business purposes, including:

  • Responding to travel inquiries and questions

  • Preparing customized travel proposals and itineraries

  • Researching and recommending destinations, accommodations, flights, cruises, tours, and experiences

  • Making and managing travel reservations when included in your service

  • Coordinating with travel suppliers and service providers

  • Communicating important information about your trip

  • Providing assistance before and during travel

  • Sending newsletters, travel inspiration, updates, and promotional communications when you have subscribed or otherwise agreed to receive them

  • Improving our website, services, and client experience

  • Maintaining business records and meeting legal, accounting, and regulatory obligations

  • Protecting our business and clients against fraud or unauthorized activity

We use your information only for purposes consistent with this Privacy Policy or as otherwise permitted or required by applicable law.

4. How We Share Your Information

Providing travel-planning services often requires sharing certain traveler information with third parties involved in arranging or delivering your trip.

Depending on your itinerary and the services requested, these parties may include:

  • Airlines and other transportation providers

  • Hotels, resorts, and accommodation providers

  • Cruise lines

  • Tour operators, excursion providers, and local guides

  • Ground transportation companies and private drivers

  • Travel insurance providers

  • Travel booking platforms, reservation systems, and our host agency or other travel-industry partners

  • Payment processors and financial service providers

  • Website hosting, email, newsletter, and technology service providers

We share only information reasonably necessary for the relevant service or purpose.

Third-party travel suppliers and service providers may have their own privacy policies and practices. Once information is provided to them, their handling of that information is governed by their applicable policies and terms.

We may also disclose information when required by law, in response to valid legal requests, to protect our rights or the safety of others, or in connection with a business transfer or reorganization.

We do not sell your personal information in exchange for money.

5. Cookies and Website Technologies

Our website may use cookies and similar technologies to support website functionality, understand visitor activity, improve performance, and help us evaluate how visitors use our website.

You can generally manage or disable cookies through your browser settings. Some website features may not function properly if cookies are disabled.

Our website is hosted through Squarespace. Squarespace and any other third-party tools connected to our website may process certain technical or usage information as part of providing their services. Their own privacy policies explain their practices.

6. Email Communications and Marketing

If you subscribe to our newsletter or otherwise choose to receive marketing communications, we may send you:

  • Destination inspiration and travel tips

  • New hosted journey announcements

  • Travel news and updates

  • Special travel opportunities and promotions

  • Updates about Luxury Travel with Nicole

You may unsubscribe from marketing emails at any time by using the unsubscribe link included in the email or by contacting us directly.

Even if you unsubscribe from marketing communications, we may still contact you about an active inquiry, reservation, payment, or travel arrangement.

7. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including providing travel services, maintaining client records, resolving disputes, and meeting legal, accounting, and business requirements.

Travel-related records may need to be retained for a longer period when required by applicable law, supplier requirements, or legitimate business needs.

When information is no longer needed, we will take reasonable steps to delete it or otherwise dispose of it securely, subject to applicable retention requirements.

8. How We Protect Your Information

We take reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of transmitting or storing information electronically is completely secure. We cannot guarantee absolute security of information transmitted through the internet or stored electronically.

For your protection, please avoid sending sensitive payment information through ordinary email or general website contact forms.

9. Information About Children

Our website and marketing communications are intended for adults. We do not knowingly collect personal information directly from children for marketing purposes.

However, travel arrangements may involve minors traveling with parents, guardians, or other authorized adults. When information about a minor is necessary to arrange travel, we ask that it be provided by a parent, legal guardian, or authorized adult and used only for the relevant travel arrangements.

10. Your Privacy Rights and Choices

Depending on where you live and applicable privacy laws, you may have rights regarding your personal information. These may include the right to:

  • Request access to personal information we maintain about you

  • Request correction of inaccurate information

  • Request deletion of certain personal information

  • Withdraw consent where processing is based on consent

  • Opt out of certain marketing communications

  • Request information about how your personal information is used or shared

Some information may need to be retained to complete travel arrangements, meet legal obligations, maintain required business records, or resolve disputes.

To make a privacy-related request, please contact us using the information in the Contact Us section below. We may need to verify your identity before responding.

11. Third-Party Websites and Services

Our website or communications may contain links to third-party websites, travel suppliers, social media platforms, or other services.

We are not responsible for the privacy practices, content, or security of websites and services that we do not operate. We encourage you to review the privacy policies of any third-party service you visit or use.

12. Do Not Track Signals

Some browsers offer a “Do Not Track” setting. Because there is no universally accepted standard for responding to these signals, our website may not respond to them consistently.

You can manage cookies and certain tracking preferences through your browser settings and any privacy controls made available by the relevant service providers.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, website features, services, or applicable laws.

When changes are made, the revised policy will be posted on this page with an updated “Last Updated” date. We encourage you to review this page periodically.

14. Contact Us

If you have questions about this Privacy Policy, want to request access to or correction of your personal information, or have a privacy-related concern, please contact:

Luxury Travel with Nicole, LLC
Website: www.luxurytravelwithnicole.com
Email: nicole@luxurytravelwithnicole.com